SharePoint User Roles
The management and maintenance of a SharePoint site requires several different types of users with varying levels of responsibility and permission. SharePoint organizes these users into the following groups with their associated abilities: Hierarchy Manager, Agency Setting Manager, and Approver. The workflow of the website can be controlled to meet the business process of the entity maintaining the website.
Hierarchy Manager
A Hierarchy Manager can:
- Create, Edit, and Delete Pages
- Add/Modify resources in Document or Picture Libraries
- Submit changes, which must be approved by an Approver to become published for external site visitors to view
- Manage Site settings
- Create/delete sites
- Manage Lists and override list behaviors - Discard or check in a document which is checked out to another user, and
change or override settings which allow users to read/edit only their
own items
Agency Settings Manager
Hierarchy Manager can request access to the Agency Settings manager group. Therefore they can do everything that a Hierarchy Manager can do, plus access the custom settings menu available in the site settings.
- PA Agency settings
- PA Subsite Settings
Approver
An Approver can:
- Approve or Reject Pages and Documents
- Create, Edit, and Delete Pages
- Add/Modify resources in Document or Picture Libraries
- Ability to publish
NOTE: Users may have multiple roles. For example, a user can serve as a Hierarchy Manager and an Approver. Users MUST be an Approver to approve (i.e. being in the role of a Hiearchy Manager does not include permission to approve items). The Approve option will make the information accessible on your LIVE/Production Site to your site visitors.
For more detailed information visit Microsoft's page on User Roles